Scope: planning requirements depend on the development and location. Use the current form and instructions from the relevant local planning authority, and seek professional advice where needed.
1. Property and proposal file
- Record the property address, site description and the applicant’s relationship to the property.
- Keep the short project brief used by the designer or planning professional.
- Save notes from any pre-application contact with the planning authority, clearly dated.
2. Application material
- Keep the completed application form and the version of its guidance used.
- File drawings, maps, notices, supporting reports and any owner consent as separate, named documents.
- Retain proof of the submitted package and payment rather than relying on an email inbox alone.
3. Authority correspondence
- Record the application reference when issued.
- Keep requests for further information beside the response actually submitted.
- Save every revised drawing with a revision date so it cannot be confused with an earlier version.
4. Decision and conditions
- Store the decision document, attached conditions and stamped drawings together.
- Make a separate action list for conditions, but do not treat that list as proof that a condition has been discharged.
- Refer interpretation questions to the planning authority or an appropriately qualified adviser.
Official starting points, checked 25 July 2026:
Department of Housing: overview of planning in Ireland
Office of the Planning Regulator: guide to applying to build a house (PDF)
Department of Housing: overview of planning in Ireland
Office of the Planning Regulator: guide to applying to build a house (PDF)